Build your own image to text converter with AI agent

Are you still relying on outdated manual methods for document processing?

If yes, you’re risking costly errors, compliance issues, and delayed decision-making.

The solution?

Automatic document processing. We can also call it automated data extraction (Image-to-text) in this case.

Image-to-text conversion is one of the most popular use cases for many industries, such as logistics and supply chain, real estate, and eCommerce.

Also, the human resources (HR) department of any kind of business is in need of this use case to extract essential information about a candidate quickly.

However, doing it manually one by one is such a time-consuming and brainless process in this AI era.

In this article, let’s see how to automate the process of extracting information from images and PDFs and then seamlessly integrate it into the CRM, accounting software, or ERP system.

Text-to-image conversion is a type of data extraction using the technology called optical character recognition (OCR). 

The OCR eliminates manual data entry by transforming physical documents into digital, searchable data.

Why do you need an AI agent to process your documents?

The need for leveraging AI agents for document processing is not optional but essential in this AI era.

Native document processing within your inventory management software

All of the existing inventory management and enterprise resource planning software have the limitation of processing documents within their environment.

This is a critical gap in your business where valuable time is lost and human errors are introduced.

Also, you might have customers that can be using different kinds of invoice processing, or they haven’t digitalized their invoicing management.

The solution?

Eliminate the siloed document processing automation and introduce a solid end-to-end automation workflow.

Lack of complete automation

If you are currently using an online tool to process your documentation, you should ask two questions:

• Is the online tool pushing the extracted data to my inventory management system or ERP seamlessly?
• Is my data safe with them?

The majority of the online image-to-text converters don’t have the ability to send the extracted information to your inventory management system or ERP.

You’re still required to upload documents and retrieve the output manually; this is far from true automation. In fact, this is inefficiency.

What is GoZen DeepAgent?

GoZen DeepAgent is an AI agent builder platform that automates marketing, sales, customer support, and other business tasks by leveraging large language models (LLMs).

So, you can implement DeepAgent in your businesses across any department, regardless of the use case.

You can explore the thousands of pre-built AI agent use cases we have.
In case of unable to find the use case you need, just let us know. We are ready to build your first AI agent for FREE.

In this case, you can use GoZen DeepAgent for two purposes:

• Data extraction: You can extract data from emails, PDFs, and invoices

• Document processing: Process real estate documents, documents related to human resources, and other business documents

Image-to-text converter powered by AI Agent

Unlike a few online image-to-text converter tools, the DeepAgent extracts real-time data automatically from your emails, scanned documents, and PDFs and sends it to your CRM, ERP, or inventory management software.

Now, let’s see how you can implement an AI agent to fill the gap in your business document processing.

Step 1:
Since you will be receiving invoices and orders in the form of plain text, we need to connect your email account to the AI agent.

DeepAgent functions as a powerful email parser, effortlessly converting unstructured data into clean, structured outputs.

To use DeepAgent as an email parser, you need to connect your Gmail account.

You can even connect to other email service providers, such as Outlook and Zoho Mail. 

You don’t need to give your Gmail login credentials to GoZen; you will be signed up inside the Gmail interface itself.

Step 2:

Beyond emails, your invoices, documents, and images may come from various communication channels. That’s why we allow batch uploads of documents, PDFs, and images for added flexibility.

Step 3:

The data extraction part.

If your invoices and business documents are from emails, DeepAgent acts as an effective email parser to extract information from the unstructured data.

If you have manually uploaded documents, we leverage the AI model with OCR capabilities for accurate data extraction.

Step 4:

After extracting the data, DeepAgent performs data normalization to structure the output for better management.

In this step, the extracted data is stored in a Google Sheet, which mimics the structure of a relational database.

Step 5:

Now, the structured data can be seamlessly routed into your inventory management system or ERP, where you can automate downstream processes like stock updates, order tracking, or financial reconciliation.

FAQs

1. Why choose GoZen DeepAgent over online image-to-text converter tools?

Online image-to-text conversion tools are fine for extracting data from one or two images or scanned documents. However, they fall short for professional, business-level use, even if they offer batch processing.

The main limitation is their inability to seamlessly transfer the extracted data into your CRM, ERP, or inventory management systems.